Reimbursements, approved
and paid — without the chaos.
ReimburseFlow is expense reimbursement software with multi-level approval workflows, receipt capture, real-time budgets, and a tamper-proof audit trail. Built multi-tenant and secure from day one.
14-day free trial · No credit card required
Trusted by finance and operations teams
Before ReimburseFlow
Lost receipts. Slow approvals. No visibility.
- Receipts buried in inboxes and Slack threads
- Approvals stuck on a single manager out of office
- Finance reconciling spreadsheets the night before close
- No idea who spent what against which budget
After ReimburseFlow
One queue. Clear rules. Receipts in one place.
- Submit in 30 seconds from web or mobile
- Approvals routed by amount, category, and team automatically
- Live budgets — block or warn before spend lands
- Audit-ready exports the day before close, not the night of
Platform
Everything reimbursements need, in one secure system.
Multi-level approval workflows
Route by amount, category, team, or manager. Sequential or parallel, with SLAs, escalation, delegation, and segregation of duties.
Receipt capture & OCR
Snap or upload bills, POs, and invoices. Files live in private storage with virus scanning and signed-URL access only.
Budgets & categories
Live org / team / category / user budgets. Soft warnings or hard blocks at submit or approve time — your choice.
Analytics & reporting
Spend by team, category, cycle-time, SLA breaches, aging queues. Scheduled CSV / Excel / PDF exports — async and audited.
Exports, imports & integrations
QuickBooks, Xero, Tally, Slack, Teams, SAML/OIDC SSO. CSV imports for users, budgets, and historical applications.
Tenant-isolated security
Per-tenant data scoping at every layer, append-only audit log, 2FA for privileged roles, encryption in transit and at rest.
How it works
Submit → Approve → Pay → Report.
01
Submit
Employees upload a receipt, pick a category, and submit in seconds.
02
Approve
The right approvers — and only the right approvers — see it, with SLA timers.
03
Pay
Finance batches the approved queue, pays, and marks settled.
04
Report
Every step is logged. Export to your accounting system or auditor on demand.
Built for every role
One product. Four jobs. Each one feels native.
Employee
Submit, track status, get notified the moment you're paid.
Approver
A clean queue of only what's routed to you. Approve, reject, or ask for more.
Finance
Payment queue, batch pay, reconcile, export to your accounting stack.
Admin / Owner
Org-wide visibility, role management, workflow design, audit log.
Security & compliance
Multi-tenant by design. Default-deny by default.
Every record carries a tenant ID. Every query and file access is automatically scoped. Privileged roles need 2FA. The platform plane and the tenant plane are separate trust domains, with full audit logs and break-glass controls.
Read the security overview- Tenant isolation at data + service + route layers
- TLS 1.2+, encryption at rest, KMS-managed secrets
- Append-only audit log for every privileged action
- Private object storage with signed, expiring URLs
- 2FA mandatory for privileged roles
- GDPR & India DPDP-ready data subject rights
Integrations
Plays nicely with your stack.
Pricing
Simple, per-seat pricing.
Starter
$0
Up to 5 users
- 50 applications/mo
- 1 approval level
- CSV exports
- Community support
Growth
$8
per user / month
- Unlimited approval levels
- Budgets & categories
- Slack/Teams + SSO (OIDC)
- Priority support
Enterprise
Custom
Volume + dedicated
- SAML + SCIM
- Dedicated DB option
- Audit retention + warehouse export
- SLA + CSM
Is ReimburseFlow multi-tenant safe?+
Yes. Tenant isolation is the product's #1 invariant — every record carries a tenant ID, every query is auto-scoped, and cross-tenant access is rejected at the data, service, and route layers.
Can we configure our own approval workflows?+
Yes — multi-level chains by amount, category, team, or named approver, with SLAs, escalation, delegation, and segregation of duties.
Do you support SSO and SCIM?+
OIDC SSO is on Growth. SAML 2.0 + SCIM provisioning are on Enterprise.
Are you GDPR and India DPDP compliant?+
We design for the stricter of both. Self-serve data export and erasure, consent-first cookies, DPA, subprocessors list, and a 72-hour breach notification workflow are in place.
Where is data hosted?+
Primary region is your customer region. Enterprise plans can pin storage to EU, US, or India for data residency.
Ready to close the month earlier?
Start a 14-day free trial. Migrate from spreadsheets in an afternoon, not a quarter.